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Chapter 1 Video

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Chapter Reading

Registering for an Occupational Licensing Account

Here is a link to all the Occupational Licensing Offices in California:

https://www.dmv.ca.gov/portal/vehicle-industry-services/occupational-licensing/occupational-licensing-ol-inspector-offices/

Keep in mind that all Occupational Licensing Offices operate by appointment only. Most offices are closed on Wednesday and operate within specified hours depending on if they are full-time or limited-service locations.

Due to the recent software updates in October 2022, all text requests are now done online through the online DMV portal.

Each student, once done with the course, will have to register online to start the application process and initiate the appointment for DMV.

You start by going to https://www.dmv.ca.gov/portal/mydmv.

DMV MyDMV portal page

Click on the link to create an account.

Create an account link on the MyDMV portal

Once prompted, you’ll enter the email that you want to use for your account.

Entering your email address to create a MyDMV account

This will prompt a confirmation link that will be emailed to you. It is important that you do that within a 10-minute time period.

The confirmation email will look like this:

DMV account confirmation email

This will take you to a screen where you are able to put in your information as found on your ID or driver’s license. Items like your first name, last name, phone number and allow you the opportunity to review the DMV’s Conditions of Use and Privacy Policy.

Entering personal information as it appears on your California ID

This will prompt a telephone confirmation that you will need to perform. You will get a one-time verification code that will be texted to you to confirm.

Telephone confirmation screen with one-time verification code

You will then be prompted to create a password that must be between 8–20 characters in length that has at least 4 letters, 1 number and one special character.

Creating a password for your MyDMV account

Once all of this is completed, you will have successfully created an account login.

MyDMV account successfully created

Once this is completed, go to the following link to go directly to the Occupational Licensing Login:

https://www.dmv.ca.gov/portal/vehicle-industry-services/occupational-licensing/login/

There is a helpful quick start guide as well just in case you need further instructions.

Occupational Licensing quick start guide

https://www.dmv.ca.gov/portal/file/occupational-licensing-get-started-guide-pdf

You will then be asked to verify the user on your account and then prompted if you have a California ID/Driver’s license.

Verifying the user on your Occupational Licensing account

You will then be asked to input everything found on your California ID/Driver’s License.

Entering information from your California ID or driver's license

This will get you to the main screen to proceed with all the elements necessary to initiate your test and prompt the initial processing of your application.

Click on My Applications to continue.

Main Occupational Licensing screen showing My Applications

Select apply for new license and then select what kind of business you’re going to operate as.

Applying for a new license in the Occupational Licensing portal
Selecting your business type when applying for a new license
Business type selection options in the DMV portal
Pro Tip: Most dealerships prefer to operate as a corporation or LLC due to the protection and tax liabilities that these kinds of entities provide. Please make sure that you contact an attorney or a licensed tax professional to go over the pros and cons of what kind of entity that you should form to conduct business at your California dealership. Here’s a few things to keep in mind.
  • If you decide that you want to initially operate as a sole proprietor that is doing business by a business name, you are potentially opening yourself up to liability.
    • If you decide you want to go from a sole proprietor to a corporation or LLC, you’ll have to go out of business and start this entire process from the beginning. Which includes repeating the class.
  • If you are a business entity that has formed outside of the state of California and wish to open a California dealership, you will need to file a foreign corporation declaration with the Secretary of State to operate. This will mean that you will be responsible for Franchise State Tax in both California and the state that the entity was originally formed in.

Determine what kind of license you’d like to apply for

The most common are:

  • Retail
    • You can also get an autobroker endorsement for this as well.
  • Wholesale
Selecting the type of license to apply for

You will then select if you’ll be selling any new vehicles. Most common item found will be trailers or snowmobiles that are outside of the traditional auto manufacturers like Ford or Toyota. This happens very rarely. If you don’t have a letter from a manufacturer, please leave these check marks blank.

You will then select the type of vehicles that you are looking to sell. Keep in mind, the DMV will require that you have the proper signage and appropriate space to store vehicles.

Example: If you are operating in a small office with two parking spaces, do not select motorhomes because the DMV will deny and delay the application because a standard parking spot isn’t large enough to hold a motorhome.

The picture below is an example of a retail dealer who has selected all the options for a small office with two parking spots.

Example of vehicle types selected for a small retail dealership

You will then select the option to create a new business.

Selecting the option to create a new business

You will then select what the structure of your business is going to be. If you are a corporation or LLC, you will need to enter your information based on what you’ve registered with the Secretary of State.

Selecting the structure of your business

You then need to indicate what name will be on the signs at your dealership. This can be accomplished in one of two ways:

  • If you plan on just using your corporation or LLC name, copy the name exactly as it appears on the Secretary of State’s website. An important element to remember is that the punctuation and spacing need to be exact as well. If there are any discrepancies, there will be further cause of delay.
  • If you are operating with a DBA (Doing Business As) or an FBN (Fictitious Business Name), this will have to be filed with the county in which the dealership is doing business.

Important Elements to Remember About a Fictitious Business Name

  • If you have an entity registered with the Secretary of State, your FBN application must match exactly with the information that you outlined through your Statement of Information. The county will reject your application if the information doesn’t match.
  • Once filed, the processed FBN application must be run through a county newspaper.
Pro tip: Shop various newspapers from the county that you filed the FBN in. The price for this service is not regulated so you could end up unnecessarily paying a premium for a service that another provider can do for a much cheaper price.

Once you’ve indicated all the business information, the system will have you verify all the owner’s information. If you have more than one owner, each owner will have to verify their information separately. If you have officers that aren’t currently participating in the dealership but remain on the ownership structure, this will have to be outlined as well.

Once you have successfully navigated this, it will prompt you with the application checklist, formally known as the OL 248, which will outline all the information that will be necessary to finalize your application.

OL 248 application checklist in the DMV portal

The initial portion that must be handled first is the dealer education course, which you are completing now. Once you’ve finalized your class, upload a copy of the certificate directly into the portal.

Upload your certificate directly into the portal to be able to schedule your test.

Important note: You must complete your personal history questionnaire first before you schedule your appointment to take your test.

Occupational Licensing Offices and Test Parameters

Here is all the information regarding the various occupational licensing offices and the test parameters.

NOTICE: Before you apply for your retail or wholesale license, applicants must attend a dealer education program and pass a 40-question written examination that is given by Occupational Licensing DMV before submitting the application.

Occupational Licensing Inspector Offices

According to dmv.ca.gov, there are currently 14 occupational licensing offices in California along with 2 designated servicing locations throughout California.

Below are the current hours at the Full-time service locations:

  • Monday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 4:30 p.m.
  • Tuesday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 4:30 p.m.
  • Wednesday: Closed
  • Thursday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 4:30 p.m.
  • Friday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 4:30 p.m.
  • Saturday: Closed
  • Sunday: Closed

Full-time Service Locations

Covina
1365 N. Grand Avenue, Suite 102
Covina, CA 91724
(626) 974-7140

Orange
790 The City Drive South, Suite 410
Orange, CA 92868
(714) 703-2632

Fresno
2510 S East Avenue, Suite 100A
Fresno, CA 93706
(559) 445-5304

Sacramento
7226 Florin Mall Drive
Sacramento, CA 95823
(916) 262-2563

Los Angeles
3615 S Hope Street
Los Angeles, CA 90007
(Inspector Office co-located with a full-service Field Office)
(213) 744-7563

San Bernardino
473 E. Carnegie Drive, Suite 150
San Bernardino, CA 92408
(909) 501-3175

San Diego
1455 Frazee Road, Suite 420
San Diego, CA 92108
(619) 688-0124

There are also limited-service locations as well. These offices have reduced availability and inspectors, so it is always recommended to call to schedule an appointment before showing up. Many of these locations are in DMV field offices. Here are the hours for limited-service locations:

  • Monday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 3:30 p.m.
  • Tuesday: Closed
  • Wednesday: 9 a.m. – 11:30 a.m. and 1 p.m. – 3:30 p.m.
  • Thursday: Closed
  • Friday: 8:30 a.m. – 11:30 a.m. and 1 p.m. – 3:30 p.m.
  • Saturday: Closed
  • Sunday: Closed

Limited-service Locations

El Cerrito
6400 Manila Avenue
El Cerrito, CA 94530
(Inspector Office co-located with a full-service Field Office)
(510) 231-7818

San Francisco
1377 Fell Street 2nd Floor
San Francisco, CA 94117
(Inspector Office co-located with a full-service Field Office)
(415) 431-6279

Fairfield
4630 Westamerica Drive, Suite H
Fairfield, CA 94534
(707) 864-4759

San Jose
90 Great Oaks, Suite 104
San Jose, CA 95119
(408) 229-7113

Hayward
150 Jackson Street
Hayward, CA 94544
(Inspector Office co-located with a full-service Field Office)
(510) 293-1720

Santa Maria
523 S. McClelland Street
Santa Maria, CA 93454
(Inspector Office co-located with a full-service Field Office)
(805) 346-2192

Van Nuys
6150 Van Nuys Boulevard, Suite 250
Van Nuys, CA 91401
(818) 376-4201